Tom Clareson, senior consultant for digital and preservation services at LYRASIS, presents at the Disaster Planning and Recovery Workshop.
On October 17, Anthony Timek and I attended part one of a two-part Disaster Planning and Recovery Workshop sponsored by the New Jersey Cultural Alliance for Response (NJCAR). NJCAR is a new alliance that is comprised of a network of organizations, associations, agencies, and individuals dedicated to safeguarding the State’s cultural heritage.
The full-day event was presented by Tom Clareson, senior consultant for digital and preservation services at LYRASIS, the nation’s largest library and cultural heritage network. He talked about the importance of evaluating collections ahead of time and generally knowing the types and value of the materials an organization owns. Clareson laid out a comprehensive disaster plan that includes:
The group conducts a facilities assessment of Old Town Village.
- A communication plan
- Emergency procedures
- Facilities plans
- Resources lists
- Holding priorities
- Insurance information
- Response procedures
- Evacuation plans
As part of an exercise, the group completed a thorough facilities assessment of East Jersey’s Old Town Village, who hosted the event. This included evaluating major areas of the grounds including architecture, drainage, protection from fire and water, the HVAC system, security and more. This kind of assessment identifies vulnerabilities and proposes ways to mitigate them. Part two of the workshop will be held in late November and will cover recovery and hands-on training with damaged materials.
